University of Louisville Physicians is hiring a Medical Records Clerk

About Us

UofL Health is a fully integrated regional academic health system with seven hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehabilitation Institute and the Brown Cancer Center.

With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Our Mission

As an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care. 

JOB SUMMARY

This position is responsible for scanning in historical chart information as well as new and current patient information into Allscripts, our electronic health record system.

JOB RESPONSIBILITIES

• Assists physicians and midlevel providers with chart completion
• Pulls and files paper medical records as needed
• Reviews documents received to determine if they require scanning
• Preps documents needed to be scanned according to policy and procedure
• Indexes medical record documents and insures accuracy of scanning level (patient, encounter, order). This includes reviewing document type master index to identify the type of document and determining whether or not document is appropriate to be incorporated in electronic health record (E.H.R.).
• Suspends documents without identifiable document type or patient issues for quality review
• Reviews documents to insure appropriate frame, resolution, orientation, etc. and adjusts accordingly or notifies appropriate staff if rescanning is required
• Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• High School Diploma or GED
• Clinical experience preferred
• H.R. experience in a multispecialty clinic preferred
• Understanding of basic medical terminology required

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to pay attention to detail
• Ability to categorize documents
• Excellent knowledge of chart order
• Ability to review a record and verify patient identification
• Excellent knowledge of chart order
• Ability to review record and verify patient identification
• Ability/willingness to work with scanning equipment to scan pages, increase/decrease settings such as contrast/brightness

WORKING CONDITIONS

• Depending on equipment/work area, may require standing for periods of time while scanning. Otherwise, must be able to move in and out of a chair without difficulty.
• Will need to be able to bend and reach to retrieve files.

JOB REQUIREMENTS

• Candidates upon hire will complete an electronic I-9 verification.
• Only those candidates whose experience best meets our requirements will be contacted.
• University of Louisville Physicians is an Equal Opportunity Employer.
• Current UofL Physicians employees must follow the UofL Physicians Internal Transfer Policy